Transcription Guide

October 4, 2017

Hello Umritun Team!


Kindly review this standard guide for general transcription. We will be using this guideline if the clients did not provide any specific style/format of their transcript. Applicants and Newbie must review and follow this guideline.




(For General Transcription)




  • For STRICT VERBATIM, insert all false starts, stutters, repeated words, slang words, etc.

  • For CLEAN VERBATIM, the transcript is neat. Meaning, we remove all the stutters, false starts, and repeated words.

       Slang words should be changed to their correct English form.




gonna (should be changed to “going to”)

wanna (should be changed to “want to”)

there’s many (should be changed to “there are”. Some speaker uses “there’s” or “there are”, but it is meant to be used for “there are”)

lemme (should be changed to “let me”)


  • We DO NOT transcribe foul words whether in clean or in verbatim.



  • For Interview Transcription, we will be using the following format:


Interviewer:  What is your actual role now and kindly tell us your professional background?

Interviewee:  My actual role now is a [inaudible 00:00:00]. I have been an instructor for 15 years…


  • If the speakers introduced themselves at the start of the segment of the audio, we must identify properly the speaker’s name. If full name is given, we will just use the first name and identify the speaker properly by using:


Mr. / Ms.  - Example: Mr. Gary:

Mrs. - Option to use “Mrs.” if the speaker mentioned or allowed to address her as “Mrs.” Example: Mrs. Claire:

Dr. - if identified as doctor. Example: Dr. Wally:


  • Adjust the Line Spacing as single spacing and After each paragraph or After each speaker, adjust the spacing to 6 pt. You can adjust the spacing in the “paragraph” tool/menu.


  • After the Speaker ID and the colon, we have to use two spaces before each statement/dialogue of the speaker. Use bold font for the Speaker ID, including the colon.


Interviewer:  Where do you live?


  • For additional speakers aside from the Interviewer and Interviewee, just include the speaker IDs consistently.


Example :


               Interviewer: (Interviewer is considered as Speaker 1)

               Interviewee: (Interviewee is considered as Speaker 2)

               Male Speaker 3: 

               Female Speaker 4:




  • Try to do self-review on grammar rules and punctuation.  

  • Suggested websites:




  • For NUMBERS: from 0 through 10, transcribe them in words: zero, one, two, etc. From number 11 onwards, we will be transcribing them in figures such as: 11, 12, 13, 14, etc. But when the number is mentioned at the start of the sentence, transcribe it in word.


  • For CURRENCY, we will transcribe it as heard in words. Examples: two million dollars, eight million pesos, 12 million dollars, half a million or a half million, etc.


  • For DATE, TIME & ADDRESS, transcribe as heard.


Example for transcribing an address:


Interviewer:  Where do you live?

Interviewee:  I live at No. 42, Block 7 Lot 20, Apple Street, San

Francisco, California 94116.


Example for transcribing the date and time:


Interviewer:  When did you start working in that company?

Interviewee:  I started working in our company on March 25, 2017. I was transferred to a new department on May 15th. (Note: Superscript should not appear in the transcript.)


Interviewer:  What is the tour of your duty or work?

Interviewee:  The tour of my duty is from 8:00 o’clock in th